An ultimate automation for your business invoice solution.

Revolutionize the way businesses navigate the financial landscape with SmartFund E-invoicing system.

Client Service Portal

Partner Portal

Peace of Mind eInvoice Compliance Implementation

  • Tested & Accredited Solution
  • Practical & Affordable
  • Quick to Implement
  • Agnostic to Backend Systems/Devices
  • Multi Entities Multi Systems Onboarding Capabilities
  • Supports all Industry Segments and Client Size types

Connect Smartfund seamless eInvoicing solution to improve business efficiency

COVERAGE FROM BUSINESS EINVOICING TO TAX SUBMISSION

Seamless connection with LHDN Full compliance e-Invoice system

Fully compliance to Malaysia National eInvoice Initiative (NEI) on tax reporting with LHDN and Business Digitalisation Initiative with Peppol Access Point accredited by MDEC.

  • 100% LHDN Compliance
  • MDEC Credited

EMPOWERING YOUR WORKFORCE FROM AUTOMATION

Digitize and automate workflows for seamless transactions

Automate AR reconciliation with payment. Our solution harnesses the power of automation to simplify invoicing, accelerate payment cycles and enhance cashflow management.

  • Automate tax compliance
  • Personalised portal for B2B and B2C
  • Automated invoice notification
  • Various data migrate integration

There's more you
can do with Smartfund eInvoicing system

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Dashboard & Analytics reports

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Edocument Submission

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Cloud based Solutions

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Digitalized Platform

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Self Service Portal

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Single platform, multiple entities onboarding

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Heard out
from our customer.

Mr. Jerry Looi

Brilliant Work from a 100% Malaysian owned IT service provider! - we went live in less 2.5 months. Thank you SF Asia for the solid effort!

Mr. KK Tiu

Your outstanding support has been crucial to Min Aik Technology (M) Sdn Bhd, and we are truly grateful for the commitment and expertise you have shown. SF Asia’s willingness to listen and address our needs have made a significant difference, and we deeply appreciate it.

Mr. Steven Chan

We run a small outfit and our primary concern was finding a practical and affordable einvoicing solution to meet IRB's einvoicing mandate. We are truly glad and appreciative that SF Asia expeditiously delivered us a solution without having us to fork out extensive amount of funding. Thank You SF Asia!

Mr. Chew Eng Chee

Implementing SmartInvoice with our Oracle ERP has significantly streamlined our invoicing process while ensuring full LHDN eInvoice compliance. The seamless integration has allowed us to automate invoice generation, validation, and submission directly within our ERP, reducing manual work and improving accuracy. SmartInvoice’s real-time tracking and automated reconciliation have helped us manage our Accounts Receivable more efficiently, reducing delays and improving cash flow. The automated tax compliance features ensure that all our invoices meet LHDN requirements, giving us peace of mind in regulatory adherence. SF Asia Solutions provided excellent support throughout the implementation, making the transition smooth and hassle-free. For any Oracle ERP user needing a reliable, LHDN-compliant eInvoicing solution, SmartInvoice is the perfect choice!

Mr. Gwei Tze Co

As a trading and retail business with multiple product brands and retail outlets nationwide, managing invoicing and ensuring LHDN eInvoice compliance was a major challenge—until we implemented SmartInvoice. The platform enabled us to automate invoice generation, submission and consolidation across all our branches, ensuring accuracy, consistency, and real-time compliance with tax regulations. SmartInvoice’s ability to handle high transaction volumes and integrate with our POS, eCommerce and backend systems (Microsoft Dynamic) was key. It centralizes all invoice data, offers real-time visibility, and drastically reduces manual processing across outlets. The team at SF Asia Solutions understood the unique needs of the retail sector and provided a scalable solution that grows with us. If you're in retail and need a reliable, compliant eInvoicing solution for multi-outlet operations, SmartInvoice is the way to go.

Ms. Katherine Thong

As a conventional SAP ECC based customer, we were looking for a reliable solution to help us comply with LHDN’s eInvoicing requirements without disrupting our existing processes. SmartInvoice delivered exactly that. The integration with our SAP ECC system was seamless, allowing us to automate invoice generation, validation, and submission directly within our SAP environment. The system is fully aligned with LHDN guidelines, giving us confidence that every invoice is compliant and audit-ready. Features like real-time tracking, automated reminders, and reconciliation have greatly improved our Accounts Receivable operations and cash flow visibility. The team at SF Asia Solutions was knowledgeable, responsive, and made the entire onboarding process easy. For any SAP customer preparing for Malaysia’s eInvoice mandate, SmartInvoice is a smart and future-proof choice.

Mr. Alex Ng

Implementing SmartInvoice with our SAP S/4HANA system has been a smooth and impactful experience. The solution integrates seamlessly, enabling us to automate our entire eInvoicing workflow—from invoice generation to validation and submission—while ensuring full compliance with LHDN’s requirements. SmartInvoice fits naturally into our SAP environment without disrupting existing business processes. Its real-time tracking, error handling, and automated reminders have helped us improve collection cycles, reduce manual workload, and enhance overall efficiency in our Accounts Receivable operations. SF Asia Solutions brought deep expertise in both SAP S/4HANA and Malaysian eInvoicing regulations, providing us with excellent guidance and support. For any SAP S/4HANA customer looking to stay compliant and future-ready, SmartInvoice is the ideal solution.

Mr. Simon Poon

We engaged SF Asia Solutions for consulting services to help us implement LHDN-compliant eInvoicing within our SAP ECC environment, and the experience exceeded our expectations. Their team demonstrated in-depth knowledge of SAP ECC architecture and provided a tailored approach that fit our system and business processes perfectly. From gap analysis to technical configuration and integration with SmartInvoice, their consultants guided us every step of the way. They ensured that our invoicing processes aligned with LHDN’s compliance framework, while minimizing disruption to our operations. Their hands-on support, responsiveness, and ability to bridge the gap between compliance requirements and SAP ECC capabilities made all the difference. For any SAP ECC organization preparing for eInvoicing in Malaysia, we highly recommend SF Asia Solutions as a trusted consulting partner.

Mr. Toi Tee Yau

SmartInvoice’s eInvoice implementation with AR Automation has revolutionized our eInvoicing for LHDN compliance and our collections process. With automated invoice generation, real-time tracking, and smart payment reminders, we’ve seen a significant reduction in late payments. The seamless integration with our ERP system has eliminated manual work, improving efficiency and accuracy across our finance operations. Pairing this with SmartFund eFinancing has been a game-changer. Instead of waiting 30 to 60 days for payments, we can now unlock funds from our approved invoices instantly, keeping our cash flow healthy. The digital application process was fast and hassle-free, and the financing terms were transparent and flexible to our needs. SmartInvoice and SmartFund together have streamlined our receivables and strengthened our financial position, making it easier to focus on growing our business. Highly recommended!

Real Results, Real Impact

Cybersecurity Risks – sensitive financial data

For many businesses, managing eInvoice records across multiple systems and ensuring accurate reconciliation and audit readiness can be a time-consuming,...
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Audit and reconciliation of validated txns

For many businesses, managing eInvoice records across multiple systems and ensuring accurate reconciliation and audit readiness can be a time-consuming,...
Read More

Enhancements resulting from new LHDN data requirements

Regulatory environments like Malaysia’s LHDN eInvoicing mandate often evolve—introducing new data fields, format changes, and validation rules that typically require...
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Large capital investment and Goverment aborting einvoicing mandate

For many businesses, especially SMEs and mid-sized enterprises, a major barrier to adopting eInvoicing lies in the fear of large...
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Continuos accounting software upgrades/patches impacting envoicing module and added cost

One of the biggest challenges businesses face with eInvoicing is the dependency on their existing accounting or ERP software, which...
Read More

Handling High Volume & Reducing Errors with SmartInvoice

SmartInvoice is built to scale with your business, making it ideal for organizations that process large volumes of transactions daily....
Read More
More Success Stories

Frequent
asked questions.

FAQ – eInvoice Guidelines

1. Is e-Invoicing applicable to transactions in Malaysia only?

No, e-Invoicing is applicable to both domestic and cross-border transactions. Cross-border transactions (imports) are also required to be validated with IRB through a self-billing process.

The annual turnover or revenue for the implementation of e-Invoice will be determined based on the following:

  1. Taxpayers with audited financial statements: Based on annual turnover or revenue stated in the statement of comprehensive income in the audited financial statements for financial year 2022.
  2. Taxpayers without audited financial statements: Based on annual revenue reported in the tax return for year of assessment 2022.
  3. In the event of a change of accounting year end for financial year 2022, the taxpayer’s turnover or revenue will be pro-rated to a 12-month period for purposes of determining the e-Invoice implementation date.

Currently, there are no industries that are exempted from the e-Invoice implementation

Yes, all businesses will be required to issue e-Invoice in accordance to the phased mandatory implementation timeline, which is based on the business’ annual turnover or revenue threshold

IRBM validation includes a series of field checks to ensure the e-Invoice submitted to IRBM conforms to the e-Invoice format and data structure as specified by IRBM. The latest required field checks are 51 and is subject to revision

MyInvois Portal supports both individual and batch e-Invoice generation through spreadsheet upload for processing multiple transactions

New provisions in the Income Tax Act (Section 82c) mandates that an electronic invoice must be issued for each transaction in the year of assessment. Failure to issue an invoice, a self-billed invoice or consolidated transaction invoice will attract fine of not less than RM200.00 and not more than RM20,000.00 or imprisonment not exceeding 6 months or both.

FAQ – Sellers/Buyers

1. How much does it cost to implement e-invoicing?

The implementation of IRBM e-invoicing will not be an “one size fits all” solution. Such implementation and associated costs will depend on several factors including but not limited to the nature of business, integration model so adopted, existing ERP or accounting system types, scope of work, operational coverage and system enhancements or upgrades as well as the need to have critical functional operating processes to ensure adherence and compliance

No. e-Invoicing is not just a technology matter but a tax obligation that should be well managed and implemented from inception to implementation. It involves collaboration efforts from all departments encompassing IT, People, Finance, Admin, Legal and HR. Sales, Marketing & Operations including Procurement will also be impacted.

Per IRB’s latest guidelines, there 2 mechanisms are:

  • MyInvois Portal (a free solution portal hosted by IRB)
  • Application Programming Interface (API)

Given that e-Invoice will be the source document for proof of income and expense, preparation of financial statements such as Balance Sheet, Profit & Loss, Cashflow statements etc will need to be substantiated with validated e-Invoice going forward; failing which such income or expense item will need to be excluded from financial statements 

No, e-invoicing should not affect payments between a supplier and buyer during the transitional period. During this period, taxpayers may provide either a regular bill, receipt, or invoice (if the supplier has not yet adopted e-Invoice) or a validated e-Invoice to support transactions for tax purposes until the full rollout.  Thus, there will be no changes to billing process. You will continue receiving and paying bills as usual until e-Invoice is fully implemented

Invoices, credit notes, debit notes and refund notes including expense billing items all fall under the scope of Malaysia e-Invoice

Yes, the seller can cancel the e-Invoice within 72 hours from time of generation

Yes, e-Invoices are required for disbursements and reimbursements for certain situations. Please refer to Section 5 of the e-Invoice Specific Guidelines for details

No, it remains unchanged. However, once validated with IRBM, a Unique Identifier Number will be assigned to that invoice

The QR code provides you with a link to the validated e-Invoice and it enables you to access the validated e-Invoice via the MyInvois portal

Yes, a refund note e-Invoice is required for refunds to buyers, except for the following:

  • Incorrect payments by buyers
  • Overpayments by buyers and

Return of security deposits

Yes, taxpayers can amend multiple e-Invoices with a single credit note, debit note, or refund note e-Invoice. The IRBM Unique Identifier Number for each original e-Invoice must be included in the ‘Original e-Invoice Reference Number’ field

The supplier of the transaction is responsible for issuing an e-Invoice. However, in certain cases, the buyer self generates the e-Invoice also known as “Self-billed e-Invoice”. Self-billed e-Invoice is required for various transactions, including payments to agents, foreign suppliers’ sales, profit distribution, e-commerce, betting and gaming payouts, and acquisitions from individual taxpayers, as outlined in specific guidelines

Per the Specific Guidelines, Self-billed e-Invoice can only be issued under certain situation. Tax payers are not permitted to issue self-billed e-Invoice if the transaction is not defined in the Specific Guidelines  

Yes, and it is the responsibility of the e-commerce platform provider to provide the transaction details via issuance of self-billed e-Invoices. The seller may request a copy of the self-bill e-Invoice from the platform provider as proof of income. 

Seller must issue e-Invoices for offline transactions. For online e-commerce transactions, the platform provider is responsible for issuing e-Invoices

Yes, include the customs form reference number when issuing a self-billed e-Invoice for goods delivered from a bonded warehouse or Free Zone

  • Issue a self-billed e-Invoice for goods purchased from the foreign supplier
  • Issue e-Invoices to subsequent Malaysian buyers for goods sold

  • Issue a self-billed e-Invoice for goods purchased from the foreign supplier

  • Issue e-Invoices to subsequent Malaysian buyers for goods sold

  • Issue a self-billed e-Invoice for goods purchased from the foreign supplier (customs form reference optional)
  • Issue an e-Invoice for goods sold to the Malaysian buyer (customs form reference optional)

The supplier of the transaction is responsible for issuing an e-Invoice. However, in certain cases, the buyer self generates the e-Invoice also known as “Self-billed e-Invoice”. Self-billed e-Invoice is required for various transactions, including payments to agents, foreign suppliers’ sales, profit distribution, e-commerce, betting and gaming payouts, and acquisitions from individual taxpayers, as outlined in specific guidelines

Suppliers are required to obtain recipient details from the recipient. For TIN field to be input in the e-Invoice, supplier may use the general TIN “EI00000000020” for foreign buyers

The e-Commerce platform provider will facilitate the issuance of e-Invoice to the Buyer on behalf of the Seller for transactions conducted on the platform

No, only the visual presentation of the Buyer’s e-Invoice will be shared

Upon request, Buyer may request for an e-Invoice upon completion of a sale. The e-Invoice will be sent to the Buyer after validation

E-Invoices are essential for businesses and organisations that need to process claims, manage expenses and for audit & tax filing purposes

No, e-Invoice applies to both domestic and cross-border transactions – import and export activities

No, the e-Invoice should be validated on a real-time basis

No, the online platform provider will issue e-Invoice to the buyer and self-bill for goods or services sold on its platform. The seller may request a copy of the self-bill e-Invoice from the platform provider as proof of expense  

A validated e-Invoice will include IRB’s Unique Identifier Number along with the date and time of validation and a validation link to MYInvois portal. In addition, the e-Invoice will be embedded with a QR code which the recipient can scan to verify the existence and authenticity of the e-Invoice